2023 Fall Call for New and Shortfall
Projects is Now Open
2023 Fall Call for New and Shortfall Projects
The Charlotte Regional Transportation Planning Organization (CRTPO) receives direct attributable funds to be allocated to member jurisdiction projects on a competitive basis.
On August 14, 2023, the CRTPO opened a call for projects in which all available discretionary federal funding sources will be considered for programming. Approximately $62 million funds are available for programming, mainly in the fiscal years 2026-2028. Funds may be available earlier for existing CRTPO awarded projects that need supplemental funds. This year’s call includes Carbon Reduction Program funds again. We will program available funds from 2024-2026 for over $6 million, included in the $62 million available. These funds may be used on projects that reduce carbon dioxide emissions from on-road highway sources. Projects may include dedicated bus lanes, traffic monitoring management, on-road and off-road trail facilities for pedestrians, bicyclists, and other nonmotorized forms of transportation. A complete list of eligible projects and additional program information may be found at INFORMATION: Carbon Reduction Program (CRP) Implementation Guidance (dot.gov)
The annual fall call consists of the following opportunities for member jurisdictions within the CRTPO planning area:
- New discretionary transportation capital projects.
- Supplemental funds requests to existing CRTPO projects that have a demonstrated a funding shortfall to deliver the current scope of the project.
- New planning study projects (feasibility studies, etc.).
When you decide to apply for funds, please immediately email a completed pre-submittal form and email it to jennifer.stafford@charlottenc.gov to request a pre-submittal meeting date.
A mandatory pre-submittal meeting must be completed by October 13, 2023. Your application will not be accepted without attendance of the pre-submittal meeting.
Pre-submittal Materials:
- Capital Projects Pre-Submittal Form and information
- Planning Projects Pre-Submittal Information
Application Materials:
- FORM 1 for New Projects – Revised 8/29/23 (Required)
- FORM 2 for Supplemental Funds Request – Revised 8/30/23 (Required)
- Bicycle/Pedestrian Application
- Active Transportation Scoring Guide
- Bicycle/Pedestrian Workbook (for your internal use – not part of the application)
- Highway Application
- Transit / Public Transportation Application
- Air Quality Improvement Project Application
- Planning Projects Application
- Supplemental Funds Application
Estimating Resources:
- Funding Phase for Municipal Agreement
- ROW Acquisition Worksheet
- ROW Land Value Samples
- Signals Worksheet
- Project Cost Worksheet
- Utilities Relocation Worksheet
On August 23, 2023, at 2:00 p.m., an education session will be held on how to apply for discretionary funds, and recent changes to the policy. Click on the image below to view the video. View the Discretionary Grants Program 2023 Fall Call – Applying for Funds presentation here.
If you have any questions about discretionary projects, please contact Jennifer Stafford at jennifer.stafford@charlottenc.gov.
2023 Fall Call Timeline
August 14, 2023
Fall call opens for new projects and supplemental funds requests.
October 13, 2023
Mandatory pre-submittal meetings are due before 5 PM.
October 31, 2023
Fall Call Closes at 5 PM.
November / December 2023
Project Oversight Committee reviews applications and makes recommendations to TCC.
January / February 2024
TCC & Board Request for Action on Recommended Projects.
March / April 2024
TIP amendments are complete and sent to NCDOT.
Discretionary Grants Program Policy Document
The CRTPO uses the Policy to prioritize and program all projects within the planning area that utilize discretionary funds. This process involves an annual call for new local highway, intersection, transit, bicycle, and pedestrian projects and a biannual call for existing discretionary projects that require supplemental funds.
The policy may be found here:
Discretionary Grants Program Policy Guide (Please note: The CRTPO Board is expected to adopt a revised Policy Guide on September 20, 2023. )
CRTPO Transportation Funding Programs Brochure: State Transportation Improvement Program (STIP) and Discretionary Projects Program
The map above shows Discretionary funded projects from 2019 – 2022.
Locally Administered Projects Workshop
On May 8, 2023, the CRTPO in conjunction with FHWA and NCDOT, hosted a training workshop for project delivery of federally funded projects.
Below are links to the presentation and the speaker contact information. A link to the recorded Workshop will be available later.
| Overview of CRTPO’s Call for Projects | Jennifer Stafford, jennifer.stafford@charlottenc.gov | Development Planner, CRTPO |
| Funding, Monitoring & Reporting, and Expectations | Tammy Richards | Local Programs Manager, FHWA |
| Overview of Federal-aid Project Delivery, Documents, and Submittals. Helpful Hints | Jeff Burleson, jaburleson@ncdot.gov | Locally Admin. Projects Engineer, NCDOT |
| Agreements and On-boarding Consultants | Marta Matthews, mtmatthews@ncdot.gov | Local Programs Manager, NCDOT |
| Environmental Documentation | Joel Howard, jmhoward@ncdot.gov | PDEA Engineer, NCDOT |
| Right of Way | Jason Callicutt, Jacallicutt@ncdot.gov | ROW Agent, NCDOT |
| Utilities/Railroads (timeline/scheduling) | Lynn Basinger, TLBasinger@ncdot.gov | Utilities Engineer, NCDOT |
| Specifications/Contract Proposal/Bidding & Award of Contract Process | Jared Mathis, jsmathis@ncdot.gov | Contracts Engineer, NCDOT |
| Construction Contract Administration and Project Closeout | Kellie Crump, ext-kkcrump@ncdot.gov | Transportation Engineer II, NCDOT/KCA |
| NCDOT’s Enterprise Business Services (EBS) Portal (agreement request, document review, reimbursement process, etc.) | Marta Matthews, mtmatthews@ncdot.gov | Local Programs Manager, NCDOT |
Checklists:
Federal Highway Administration Locally Administered Project Review Checklist
North Carolina Department of Transportation Locally Administered Project Review Checklist
Discretionary Funds Webinars
How to apply for grants webinar: August 11, 2021
View the webinar recording here: Discretionary Funds Application Webinar
Planning funding webinar: September 22, 2021
View the webinar recording here: Planning Funds Webinar (video)
View the webinar presentation here: Planning Funds Webinar (pdf)
View the planning project resources here: Planning Projects Resources
Additional Resources:
View the Cost Estimating Tools page for additional resources.
Active Transportation Information
Active Transportation Database (video)
The Active Transportation Database video was created to guide you through the process of managing, scoring, and tracking of your jurisdiction projects.
Active Transportation Scoring Guide
This guide will allow potential project sponsors to score their projects using CRTPO’s adopted active transportation methodology.
On-line Bicycle, Pedestrian, and Average Annual Daily Traffic (AADT) Mapping
This on-line mapping tool will allow potential project sponsors, and others, to verify project specifics such as AADT, environmental justice (EJ) classifications, vehicle, pedestrian, and bicycle crash data, and existing and proposed facilities.
FHWA Guidance
FHWA’s Guidance includes detailed explanations of all aspects of active transportation guidance, including funding, the selection process, and project eligibility, among others.
NACTO Urban Street Design Guide
The National Association of City Transportation Officials (NACTO) Urban Street Design Guide provides many tools and recommendations for designing streets in ways that benefit many modes of transportation. This guide will allow project sponsors to determine if a project potentially encourages traffic calming or vehicle lane narrowing.
Webinars
How to apply for grants webinar recording: Discretionary Funds Application Webinar
If you have any questions about discretionary projects, please contact Jennifer Stafford at jennifer.stafford@charlottenc.gov.
Local Discretionary-Funds Project Managers Workshop
CRTPO hosted a workshop for the Local Discretionary-Funds Project Managers in June 2019. Below is the recording from the workshop regarding NCDOT Agreements and Authorizations.